Iowa Real Estate Transaction Coordinator
“We stay at the desk, so you don’t have to!”
IOWA REALTORS CONVENTION 2026 WRAP UP
What a week!? I was so privileged to get a spot as an exhibitor/sponsor for this year’s convention for IAR. We had a PARTY on the third level with other amazing sponsors that made it so much fun to sit in the same spot for so many hours.
The Des Moines Hall was packed with real estate agents looking to increase their knowledge to better serve their clients and when they were in between sessions, they were exploring the exhibitor tables to see if our services could also assist their business.
I’m so very grateful for all of the new connections and to have seen so many old friends and colleagues in one place. I’m overwhelmed with support and acknowledgement of the service I provide.
Thank you so much to IAR and all the staff and hard work that goes into putting on this event, so well done!
About
Hey team!
My name is Stephanie Adair, I opened the doors to my company in July 2026. I am a motivated and highly organized Real Estate Transaction Coordinator with over 9 years of experience supporting top-producing agents and managing all aspects of the contract-to-close process. Skilled in agent training, office management, and sales support, with a proven ability to streamline operations, maintain compliance, and deliver exceptional client and agent experiences. Recognized for outstanding task and time management, strong communication, and a proactive approach to problem-solving in fast-paced real estate environments.
I truly love what I do, I would have left this industry long before opening my own business if I didn’t. I admire real estate agents and their drive to help their clients during one of their biggest financial investments and life adjustments, I like my place behind the scenes to make sure you all get to the finish line.
Outside of work you’ll find me reading, going to signing conventions, obsessing over the movie Twister and all things storm chaser, most likely camping with my family or out at the lake when the weather permits. Did I mention I would have my nose in a book?
Please reach out with any questions you may have regarding my service, the answer is yes to almost all Coffee requests as long as I’m not Ubering my kids to their next activity.
*Inactive License in the State of Iowa
The Benefit of a Transaction Coordinator
A typical real estate transaction can require 15–20 hours of administrative work from an agent. That’s time spent chasing documents, managing deadlines, coordinating with vendors, and keeping the file on track and time that could be spent growing your business and serving your clients.
That’s where I come in!
I handle the details from contract to close, so you can focus on what you do best: selling real estate and taking care of your clients.
Available Services
Immediate introductions within 12 hours to all parties and Purchase Agreement turned into closing, and lender if applicable
Listing Under Contract
$350.00
Purchase Under Contract
$325.00
File Under Contract
Once you're under contract, I take over the administrative details, deadlines, communication, and file management so you can focus on your client and the transaction.
File Setup & Organization
Document Management & Signature Coordination
Brokerage Compliance Review & File Completion
Transaction Calendar Management & Deadline Tracking
Communication with Sellers, Lenders, Title/Settlement Companies & Cooperating Agents
Offer & Counteroffer Document Coordination
Continuous Escrow & Transaction Updates to the Client
Inspection, Appraisal & Repair Coordination
Closing Scheduling & Preparation
Final File Review & Closing Follow-Up
Listing Preparation
$75.00
Document preparation prior to list, obtain execution of documents/signatures, audit of file for compliance, introduction to client, abstract location. *MLS Edit and Input reliant on local association rules and accessibility.
Notary Services
Remote - Deed Package $75.00
Remote - Single Document $35.00
In Person - Deed Package $45.00 (w/mileage)
In Person - Single Document *Please reach out for estimate.
A la Carte Administrative Request
Do you have an administrative task that requires more of your attention than you have to give? Whether that’s updating your CRM, writing email templates, updating and organizing your calendar or email folders, drive/storage database, (etc.), we can help!
Fill out the “Admin Request” form to let us know what your project is and we will respond with pricing per/hr or a project flat fee quote!
*Every agent, brokerage and transaction operates differently and we are up to the task to adapt and personalize your experience and needs as you see fit for your clients and brand.
Almost 10 years serving Iowa Real Estate Agents as a Transaction Coordinator in the DSM Metro and Central IA markets.
-
We offer Transaction Coordination services to Licensed Iowa Real Estate Agents. This service is commonly known as “Contract to Close”. *Expertise in the Des Moines Metro and Central Iowa service areas.
*We will not take on files taking place out of state, we apologize for the inconvenience! We believe local knowledge is essential to real estate transaction success, and do not believe it is practical to serve in an unknown market.
-
A transaction coordinator is hired by a real estate agent to handle, or assist, with the administrative side of a deal — from contract to close.
Our goal is to help the agent be able to leave their desk and not be stuck to their chair. If they are stuck in their chair to get administrative tasks complete, they cannot be with their client(s) at showings, inspections, meetings, networking, etc.
-
My name is Stephanie Adair - I have provided TC services since 2017 and have assisted with over 1000 transactions as of the end of 2025. I held my real estate license in active status from 2019-2026 and continue to complete my continuing education to keep my license on hiatus. I bring a perfect blend of personality and “Type A” to all transactions to create a comfortable and productive environment for everyone to get to closing on pace, and tasks completed on time. *This is a family run business with additional trained TC support personnel.
-
Getting started is simple. Reach out through our contact form or schedule a call—we’ll walk you through the next steps and answer any questions along the way.
All new clients will be required to attend a quick 30 minute onboarding meeting in person or via video call to establish service.
-
We act solely in a concierge administrative capacity. It is common that brokerages have their own closing agent staff to perform these duties underneath the licensee. We will monitor pace and completion of these items however we do not perform these duties or confirm final figures. *If you do not have office admins at your brokerage to assist with these items, please set up a consultation to discuss!
-
We will assist with reminders, and tracking of scheduling inspections such as Home, Pest, Surveys, TOT, etc. that are marked as negotiated items on the Purchase agreement. We can relay the scheduled items however we will not personally “make the call” or send in the order, to schedule inspections for the transaction. *If you do not have office admins at your brokerage to assist with these items, please set up a consultation to discuss!
-
No! I have worked in this industry long enough to know how quickly a transaction can turn on a dime, and regardless of fault everyone suffers enough already. *If you don’t get paid, neither do we!
-
Depending on the transaction details there may be a discount applied to deals where an individual agent has dual agency with 2 clients, or a team of two agents represent separate clients on a deal. I’d love to discuss, please send a message!
-
I would love to discuss accessible pricing for individual agents producing 50 or greater, and teams over 100 transactions per calendar year. Please send an email or schedule a consultation.
Frequently Asked Questions